The OneIT governance process includes seven councils, an operations team, and a strategy team. The chief information officer is the point of connection with the university process and two university IT governance groups.
Goals

OneIT governance aims to: 

  • Improve communication and visibility of IT projects and services 
  • Provide clarity on IT decision-making 
  • Align investments of money and time with strategy 
  • Minimize risk 
  • Broaden input from the campus community regarding strategic direction and priorities 

Structure and roles

There are four key groups with distinct roles in the OneIT governance process: 

Central Services Advisory Committee for IT

The UI introduced a new budget process in 2017. In this process, there are six Central Services Advisory Committees, including one for IT. Their role is to establish an ongoing review of each business unit and to assess, prioritize, and submit proposals for operational cost savings or increases for consideration by a newly formed administrative Budget Review Board.

Councils

Seven topic-specific advisory groups have expertise in a specific domain, raise  and collect  issues within that area of responsibility, analyze the issues, and make  recommendations. They engage other IT governance groups, UI governance groups, and general campus stakeholders, as appropriate. Members are subject matter experts, and each council has a leader and a facilitator.

Each council: 

  • Assists in setting the strategic agenda for domain-specific IT decisions 
  • Ensures that outcomes and priorities for each council are communicated back to the campus 
  • Leads domain-specific IT collaboration efforts across campus 
  • Ensures that appropriate stakeholders have opportunity for input and reaction 
  • Creates and charges subcommittees or task forces as needed for deeper exploration/engagement 
  • Advocates for necessary domain-specific IT resource allocations  

The seven councils are:

Strategy Team

This team, primarily comprised of council leaders, receives recommendations and aligns strategies across councils.

The role of the Strategy Team is to: 

  • Prioritize activities across councils 
  • Develop the Campus IT Strategic Plan (2-4 years) 
  • Develop IT Roadmaps (6 month) 
  • Align IT with campus strategic planning efforts 

Operations Team

The Operations Team handles day-to-day coordination and change-management and ensures requests are managed by appropriate groups. Membership is primarily IT leaders.  

  • This group is charged with IT project and service communication and coordination, working within and through the IT governance process. 
  • Sub-teams will be formed to address specific issues or initiatives, and to manage operational issues that fall under the CIO’s purview.