OneIT governance aims to:
- Improve communication and visibility of IT project and services
- Provide clarity on IT decision-making
- Align investments of money and time with strategy
- Minimize risk
- Broaden input from the campus community regarding strategic direction and priorities
There are three key groups with distinct roles in the OneIT governance process:
Councils (topic-specific advisory groups): have expertise in a specific domain, raise and collect issues within that area of responsibility, analyze the issues, and make recommendations. They engage other IT governance groups, UI governance groups, and general campus stakeholders, as appropriate. Members are subject matter experts, and each council has a leader and a facilitator.
- The six councils are:
- Each council:
- Assists in setting the strategic agenda for domain-specific IT decisions
- Ensures that outcomes and priorities for each council are communicated back to the campus
- Leads domain-specific IT collaboration efforts across campus
- Ensures that appropriate stakeholders have opportunity for input and reaction
- Creates and charges subcommittees or task forces as needed for deeper exploration/engagement
- Advocates for necessary domain-specific IT resource allocations
Strategy Team: receives recommendations and aligns strategies across councils. Members are primarily council leaders.
The role of the strategy team is to:
- Prioritize activities across councils
- Develop the Campus IT Strategic Plan (2-4 years)
- Develop IT Roadmaps (6 month)
- Align IT with campus strategic planning efforts
Operations Team: handles day-to-day coordination and change-management and ensures requests are managed by appropriate groups. Membership is primarily IT leaders.
- This group is charged with IT project and service communication and coordination, working within and through the IT governance process.
- Sub-teams will be formed to address specific issues or initiatives, and to manage operational issues that fall under the CIO’s purview.