Setting out to replace the Jobs@UIowa system, Angie Bell, Keith Becker, and colleagues knew their project was more about mindset than technology.
They didn’t just want to introduce new ways to post jobs and manage applications. They wanted to enhance workflows, automate communication with candidates, integrate with existing systems, and boost the university’s capacity to find and woo top talent.
Moving to the cloud
Adopting a vended, cloud-based solution proved the most expedient way to reach these goals. Project sponsors selected Oracle Talent Acquisition Cloud for its flexibility in customizations and for ease in integrations with other university systems.
Moving to Oracle provided updated recruiting features but also meant working within the standardized parameters of an established product. Project teams spent about 11 months configuring the system to fit established UI processes and proposing new approaches that would take full advantage of its capabilities.
The new system and a new public-facing UI jobs website came online in fall 2018.
Prior to choosing a system, Bell, Becker, and colleagues developed a new talent-acquisition model that emphasizes attracting initial attention from potential job seekers, actively engaging them (for example, by sharing job postings that match their interests), and guiding them through recruitment for specific jobs.
Key to the model are recruiters—HR professionals who manage searches, source candidates, and, in time, will help establish talent strategy for colleges and departments.
As director of talent acquisition for University Human Resources, Becker trains and networks recruiters campus-wide.
“Defining new roles and responsibilities has been our biggest challenge,” he says. “Today we have a team of recruiters that meets regularly to learn from each other—solutions, work-arounds, how to use system features we’ve never had before.”
Initial implementation goals focused on basic transactional functions for staff searches—posting open positions, pushing notices to job boards, reviewing applicant pools, etc.
Faculty searches are expected to be added during the spring 2019 semester. Additional goals include stabilizing the new system, implementing quarterly updates, and rolling out new features as campus users get accustomed to new tools and processes.
“Any change like this requires a little time to adjust,” Becker says, “but we have early adopters who’ve embraced both the model and the system and realize the potential that both offer.”