Project and Subproject Timeline

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Communication & Collaboration

Phase Timelines: 
Office365 - UI College and Department email migration to Office 365
Wednesday, July 1, 2015 to Thursday, December 31, 2015
Office365 - Integration of UI and UIHC global address lists
Thursday, October 1, 2015 to Thursday, December 31, 2015
Office365 - Retiree email migration to Office 365
Monday, February 1, 2016 to Thursday, March 31, 2016
Office365 - Automated graceful Office 365 email de-provisioning for students, faculty and staff
Friday, April 1, 2016 to Tuesday, May 31, 2016
Office365 - Final email migrations to Office 365
Tuesday, December 1, 2015 to Sunday, May 1, 2016
Office365 - Implement hawkid@uiowa.edu email routing
Wednesday, June 1, 2016 to Saturday, December 31, 2016
Office365 - Evaluate HCIS email routing related to uiowa.edu email domain
Wednesday, June 1, 2016 to Wednesday, May 31, 2017
Office365 - Implement automated email provisioning for students, faculty and staff
Saturday, October 1, 2016 to Tuesday, February 28, 2017
Office365 - Migrate to Exchange Online Protection anti-spam service
Thursday, December 1, 2016 to Wednesday, May 31, 2017
VOIP/Skype for Business - Legacy Centigram voicemail system replacement
Tuesday, December 1, 2015 to Thursday, June 30, 2016
VOIP/Skype for Business - Session border controller purchase and installation
Tuesday, December 1, 2015 to Sunday, January 31, 2016
VOIP/Skype for Business - Transition from CenturyLink analog connections to Level3 SIP trunks
Thursday, October 1, 2015 to Sunday, January 31, 2016
VOIP/Skype for Business - Transition pilot users to Skype for Business telephone service
Wednesday, July 1, 2015 to Sunday, January 31, 2016
VOIP/Skype for Business - Create and advertise RFP for Microsoft Skype architecture consulting
Friday, April 1, 2016 to Tuesday, May 31, 2016
VOIP/Skype for Business - Purchase and implement Skype consulting services to identify next steps and associated efforts
Wednesday, June 1, 2016 to Wednesday, August 31, 2016
VOIP/Skype for Business - Transition campus to Skype telephone service
Thursday, September 1, 2016 to Friday, November 30, 2018

Project Description

Migrate faculty and staff to the Office 365 platform. Reduce on-premises email infrastructure. Consolidate email infrastructure and services into Microsoft’s Office 365 cloud offering. Standardize email services to reduce support variability.

Implement VoIP for off-campus connections. Reduce Public Switched Telephone Networking (PSTN) networking costs. Reduce NEC Primary Branch Exchange (PBX) infrastructure. Transition campus telephony service to Microsoft Lync.

Project Charter 

PDF iconCommunications and Collaboration - Project Charter

Office 365 Sub-Project Plan

PDF iconCommunication and Collaboration-Office 365 Sub-project Plan