Project and Subproject Timeline

View Timeline Data

Communication & Collaboration

Phase Timelines: 
Office365 - UI College and Department email migration to Office 365
Wednesday, July 1, 2015 to Thursday, December 31, 2015
Office365 - Integration of UI and UIHC global address lists
Thursday, October 1, 2015 to Thursday, December 31, 2015
Office365 - Retiree email migration to Office 365
Monday, February 1, 2016 to Thursday, March 31, 2016
Office365 - Automated graceful Office 365 email de-provisioning for students, faculty and staff
Friday, April 1, 2016 to Tuesday, May 31, 2016
Office365 - Final email migrations to Office 365
Tuesday, December 1, 2015 to Sunday, May 1, 2016
Office365 - Implement hawkid@uiowa.edu email routing
Wednesday, June 1, 2016 to Saturday, December 31, 2016
Office365 - Evaluate HCIS email routing related to uiowa.edu email domain
Wednesday, June 1, 2016 to Wednesday, May 31, 2017
Office365 - Implement automated email provisioning for students, faculty and staff
Saturday, October 1, 2016 to Tuesday, February 28, 2017
Office365 - Migrate to Exchange Online Protection anti-spam service
Thursday, December 1, 2016 to Wednesday, May 31, 2017
VOIP/Skype for Business - Legacy Centigram voicemail system replacement
Tuesday, December 1, 2015 to Thursday, June 30, 2016
VOIP/Skype for Business - Session border controller purchase and installation
Tuesday, December 1, 2015 to Sunday, January 31, 2016
VOIP/Skype for Business - Transition from CenturyLink analog connections to Level3 SIP trunks
Thursday, October 1, 2015 to Sunday, January 31, 2016
VOIP/Skype for Business - Transition pilot users to Skype for Business telephone service
Wednesday, July 1, 2015 to Sunday, January 31, 2016
VOIP/Skype for Business - Create and advertise RFP for Microsoft Skype architecture consulting
Friday, April 1, 2016 to Tuesday, May 31, 2016
VOIP/Skype for Business - Purchase and implement Skype consulting services to identify next steps and associated efforts
Wednesday, June 1, 2016 to Wednesday, August 31, 2016
VOIP/Skype for Business - Transition campus to Skype telephone service
Thursday, September 1, 2016 to Friday, November 30, 2018

Project Description

Migrate faculty and staff to the Office 365 platform. Reduce on-premises email infrastructure. Consolidate email infrastructure and services into Microsoft’s Office 365 cloud offering. Standardize email services to reduce support variability.

Implement VoIP for off-campus connections. Reduce Public Switched Telephone Networking (PSTN) networking costs. Reduce NEC Primary Branch Exchange (PBX) infrastructure. Transition campus telephony service to Microsoft Skype for Business.

Project Charter 

PDF iconCommunication and Collaboration Project Charter

Office 365 Sub-Project Plan

PDF iconCommunication and Collaboration-Office 365 Sub-project Plan