Wednesday, April 29, 2015

IT Professionals,

We continue to make good progress on OneIT implementation planning, and have several items to share.

Kickoff Meetings

The Program Office staff held kickoff meetings with all of the project leaders and managers. They discussed project framework, reviewed project planning templates, and talked about the first two deliverables for each team: a draft of a project charter, and a list of stakeholders.

Project Charters

We expect to have the first draft of charters for seven of the projects this week (April 27-May 1), and the remainder the following week.

The OneIT Steering Committee and IT leaders from colleges, administrative units, and ITS will complete the first round of review and provide feedback through regular committee and team meetings. We will then do another round of input-gathering with the full campus IT community through sessions at IT community meetings, open town hall meetings, and feedback options at the OneIT website. We expect project charters will be finalized in early June.

Project Management Workshops

Also during the week of May 4, OneIT project leaders/managers and other campus IT leaders will take part in a two-day project management workshop. Topics will include: change-management, project planning and scheduling, communication, project execution, monitoring, team building, and leadership.

Tippie College of Business faculty who specialize in project management will lead the sessions. It should be a good professional development opportunity, and will help to convey processes, clarify expectations, and ensure consistency in implementation across all of the OneIT projects.

Project Teams

The project leaders and managers are working to form their project teams, and we will let you know as soon as the rosters are posted to the OneIT website.

Savings Tracking

We are developing a mechanism for tracking savings realized through OneIT initiatives, and will soon be reaching out for data to start compiling savings for fiscal year 2015.

Retirements

Eighteen IT employees were approved for early retirement, including nine from ITS and nine from distributed units. Some of those positions will be rehired, but the early retirements will be helpful in achieving our savings goals.

You’re always welcome to contact me with questions or comments, and you can reach the Program Office staff at OneIT-ProgramOffice@uiowa.edu.

Thanks and best regards,

Steve Fleagle

Associate Vice President and Chief Information Officer