The IT Project Management Office Project became the seventh OneIT project to achieve closeout, receiving the Operations Team’s approval at its Aug. 10 meeting. The project established a formal Information Technology Project Management Office (PMO) with clearly defined standard processes, supporting the entire lifecycle for IT projects at the UI.
Accomplishments of the project included:
- Developing a project governance and workflow process for new IT projects on campus (in conjunction with the OneIT Governance Project)
- Implementing an IT PMO website http://itpmo.uiowa.edu, which features services offered, project-management documents, templates, practices, and terminology, and updates on projects with which the ITPMO is assisting.
- Updating project management documents and templates.
- Bringing all 20 non-ITS departments onto a time-tracking software solution (Team Dynamix), to facilitate visibility of IT projects across campus for IT leaders and administrators.
- Training 19 departments to utilize TeamDynamix.
- Providing monthly reports to administrative and collegiate IT directors to keep IT staff data in TeamDynamix up to date.
- Inventorying IT projects across campus with the aid and support of IT directors.
- Updating HR job classifications for project management to include an entry-level project coordinator classification.
- Developing a business plan for the PMO with strategies for funding and marketing.
The PMO moved to the CIO Office July 1, and has assumed responsibility for administering the OneIT application portfolio. The PMO is represented on the OneIT Operations Team and serves on several of the IT councils to aid in the roadmap process and in facilitating councils.
The PMO project was led by Mike Frangi, manager of the PMO, and Greg Schwartz, IT director of the College of Pharmacy. It was managed by Kris Halter, senior project manager in the PMO. A closeout document is posted on the project page.