We are making good headway on OneIT activities. Here are the latest developments.
Comment period begins for 8 project charters
Eight project charter drafts are posted to this website for comment:
- Application Portfolio Management
- Classroom & Collaboration Space IT Support
- Data Centers & Servers
- IT Governance & Visibility Initiatives
- Identity Management
- PMO (Project Management Office)
- Procurement of Software & Hardware
- Website hosting
I encourage you to visit the project pages and take a look. If you have feedback, please let the project team leaders and Program Office know; you’ll find contact information on the website.
We will notify you when the rest of the charter drafts are posted so you can provide comments on those as well. We expect that the Steering Committee will approve the revised charters in early June.
On May 5 and May 7, about 60 OneIT project leaders and managers took part in a two-day project-management workshop led by faculty experts from the Tippie College of Business. The workshop was a success, and we are grateful to all who attended, organized, or presented sessions. The team-building and change-management sessions seemed to be particularly well received. It was great to see people energized and ready to focus on the tasks at hand.
Data Center & Server Project Progress
Some of our projects, especially those initiated prior to the efficiency review, already have progress to report. The Data Centers and Servers Project is a good example.
Two servers from a physics research group were moved to the Information Technology Facility, along with five racks of hardware that were housed in MacLean Hall. The ITF will soon house data storage for the art and journalism departments so old servers can be decommissioned, and a high-performance computing cluster is being installed for chemistry.
ISU/UNI Collaboration Discussions
IT leaders from the three schools will meet June 10 in Ames to continue discussing collaboration opportunities. Discussion groups will include telephony and identity management, in addition to the groups that met the first time (data centers/servers, enterprise systems and application portfolios, end user support and help desk, purchasing, business intelligence, research support and informatics, and technology support for classrooms and collaborative spaces).
Tracking Time and Savings
We developed a temporary online tool to ensure we are capturing all potential savings related to OneIT. We are also working to track time invested in OneIT implementation. So far, over 40 people have recorded time on OneIT projects using a tool called Team Dynamix. Going forward, we will encourage others involved with OneIT to log their hours.
As we prepare these updates on the OneIT activities, the progress we are making is evident. I want to thank everyone involved with OneIT for the effort you are putting into implementation.
Thanks and best regards,
Associate Vice President and CIO